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The goal with analyzing your matrix is to focus attention on the important, urgent tasks and to eliminate the not important, not urgent tasks. Covey creates what is called a Time Management Matrix, shown here: One of the success steps outlined in the book is putting first things first. Occasionally a little foray into fun and fantasy can’t hurt, but don’t waste your time on hours of unimportant and non-urgent past-times, and limit the time you take dealing with unimportant and only mildly urgent activities.Stephen Covey’s Seven Habits of Highly Effective People offers a ton of great information for being successful at whatever endeavor you choose to pursue in your life. Spend as much time building on a foundation of important but not urgent things, focusing on the long term.
![stephen covey prioritization matrix stephen covey prioritization matrix](https://image.slidesharecdn.com/rvceprioritizationmatrix-191001111143/95/rvce-prioritization-matrix-3-638.jpg)
You will always have to deal with urgent and important issues, but don’t let them consume every single waking moment. Slackers spend most of their time in quadrants three and four, while drama lovers or those trying to impress a higher up will concentrate on quadrant one. A productive and effective person will spend the majority of their time trying to get things done that will have long ranging benefits. Quadrant two, however, is where the most important items are if you want to succeed long term. Quadrant four is a simple time suck - the more you can minimize activity in that sector, the better. Quadrant three can be deceptive, containing things that appear important, but really aren’t - their urgency being built up in your own mind.
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Quadrant one is full of things that are imperative to get done.
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This type of activity is generally classified as ‘time-wasting’, and can include hours of online surfing or gaming, chat sessions with friends, escapism / procrastination (watching TV all day long, sleeping more than really needed - as in all day - or simply sitting and watching the clock tick). The bottom right box / quadrant is for things that are not important OR urgent. This things would not rock the world if they were done immediately, and won’t cause utter chaos if they are put off.
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They could include dealing with someone who is interrupting your work, checking email, worrying about what to cook for dinner, etc. Usually these things aren’t really urgent anywhere other than our own mind. The bottom left box / quadrant is for things that are urgent but not important. These are things that need to be done, but can be addressed over a flexible time period. Goals we set for ourselves, planning and preparation for future tasks, building relationships and creating networks of people who can help us achieve our dreams. They include work projects, career plans, The top right box / quadrant is for things that are important but not urgent. Examples would be a baby crying, a broken plumbing pipe, a call from a family member in trouble, or any other type of immediate crisis that needs attention and can’t be put off. The top left box / quadrant is for things that are urgent AND important. Each box describes a type ofĪctivity and measures its urgency and importance.
![stephen covey prioritization matrix stephen covey prioritization matrix](http://cdn-images.visual-paradigm.com/online/infoart/templates/Priority_Matrix.png)
Stephen Covey’s Time Management Matrix is basically a box divided into four smaller boxes, or quadrants.